The conference often features a group of speakers who share their expertise on various topics. These speakers are important to the success of the event as they offer:
- Knowledge
- Insights
- Inspire the audience
Understanding the different roles of speakers at a conference helps you better conduct the event, whether you are attending, organizing, or participating.
Here we will learn what a group of speakers at a conference is called, the type of speakers you can find, and how they are managed.
What is a Group of Speakers at a Conference Called?
A group of speakers at a conference is often called a panel. It may also be called:
- Symposium if all speakers address the same topic
- Plenary session if all attendees are present
The primary purpose of the group of speakers at a conference is to discuss various topics relevant to the event’s theme.
Types of Speakers at Conferences
1. Keynote Speakers
These speakers are the main attraction of the conference. Keynote speakers are well known in their respective field to inspire and motivate the audience. Their high-energy presentations set the tone and theme for the conference.
2. Panelists
A panelist is a speaker who is a part of a group of professionals who discuss a specific topic in front of the audience.
They:
- Share their expertise and answer questions
- Often engages in discussion
- Debate with other panelists
Panels are interactive, which allows for different perspectives on the same topic. They are usually moderated, and the audience may also ask questions during or after the session.
3. Moderators
Moderators facilitate discussion between the panelists and the audience. They may:
- Introduce speakers
- Pose questions
- Manage the Q&A sessions
They also manage the time so that the sessions stay within the allotted time.
4. Guest Speakers
Guest speakers are invited to address an audience on a specific subject relevant to the event. They are not necessarily the main attraction (like a keynote speaker) but their expertise is appreciated at an event.
5. Workshop Leaders or Trainers
These individuals help:
- Lead interactive training sessions
- Guide attendees through practical exercises
- Engage with practical exercises, case studies, or discussions
The main goal is to help the attendees gain knowledge they can apply today.
Why Is a Group of Speakers Important at a Conference?
- They bring different viewpoints on a specific topic as per the theme of the conference. This helps the audience to gain new perspectives and insights.
- The group of speakers make the event more engaging and create an atmosphere of interaction and discussion.
- A conference with group of speakers create an environment where you can network with various industry professionals.
- They also increase the credibility of the conference due to their expertise. This helps to attract the large pool of audience to the event.
How Are Speakers Chosen for Conferences?
- Speakers are chosen based on their knowledge, and experience adhering to the theme of the conference.
- Organizers search for speakers who are experts in the specific subject matter and can engage the audience.
- Speakers are chosen from different background, industries and perspectives to create well rounded experience.
Tips for Organizers Managing a Group of Speakers at a Conference
1. Clear Communication
Communicate with all the speakers about their session times and the audience they will be addressing. Most speakers provide a questionnaire form that allows them to customize their presentation according to the target audience. They may also schedule a call with you before the event to review your desired outcome and ensure everything is on point.
2. Create a Timely Schedule
Prepare a schedule that allows each speaker ample time to present while leaving room for discussion or Q&A sessions.
3. Tech Support
Ask to all the speakers that they have the necessary equipments so that the event can run smoothly.
The Bottom Line
A group of speakers at a conference play an important role in offering valuable content to the audience. As an organizer, you must need to ensure careful planning, clear communication and logistical support while working with group of speakers. Remember to search for reputable speakers that can make the event successful and worth remembering for the attendees.
Frequently Asked Questions (FAQs)
1. How many speakers are usually in a group at a conference?
There are approximately 3 to 5 speakers in a group of speakers in a conference. However, the number of speakers also depends on the type and size of the event.
2. Can speakers at a conference interact with each other?
Yes, the speakers at a conference can and often do interact with each other.
3. How long does a typical speaker session last?
A typical speaker session can vary in length, but most fall within the range of 20 to 60 minutes.
4. What is the difference between keynote speakers and guest speakers?
A keynote speaker is the main speaker at an event who sets the tone and theme, while guest speakers are invited to provide insights on specific topics.